Registrar Internship

APPLICATION DEADLINE: Sunday, March 29, 2026 by 11:59 PM EST
Eligibility: Duke University undergraduate student

This spring, Duke University’s Nasher Museum of Art and David M. Rubenstein Rare Book & Manuscript Library will jointly receive a gift of 3,000 photographs to be divided between the two campus groups. The internship will support our Registrar Department in processing this gift. More specifically, this will entail accessioning, assigning object ID numbers to individual items, putting numbers on the items, housing and assigning storage locations, and creating condition report. In addition, the intern will be cataloguing photographs, which is the process of adding the information pertaining to works into the Collections Management System so that it can be tracked, where entries include descriptions, measurements, storage, location, donor information, provenance, etc. Research on the photographs is also expected. Through this internship, students will gain a hands-on understanding of how objects become part of an institutional collection. This summer, we will have two opportunities available to students thanks to the generous support of Nasher Museum Board member Trent A. Carmichael, A.B. ’88, P’17, P’19, P’25 and the Rubenstein Library.

Applicants should be highly organized and have a strong capacity for working independently, as well as part of a team. The internship runs for eight weeks, with a start date of Tuesday, June 2nd (no exceptions) and requires a commitment of 20 hours/week. A stipend of $4,000 will be provided, in addition to Duke Dining funds and a parking pass.

Application Process

All application materials must be submitted by email to gabrielle.tenedero@duke.edu. (In the subject line of the email write, “Registrar Internship – <applicant’s first and last name>”).

To be considered complete, applications must include:

• Resume.
• Cover letter outlining relevant coursework and/or experience, including Spanish-language proficiency; explanation of how the internship furthers student’s professional goals and/ or aspirations. Applicants should note in their cover letter and during their interviews any special circumstances that could affect their start or end dates, as well as participation.
• University transcripts to date.
• One letter of reference (academic or professional) sent directly to gabrielle.tenedero@duke.edu. (In the subject line of the email write, “Registrar Internship Reference – <applicant’s first and last name>”).

A candidate will be selected by mid-April. For inquiries concerning the internship or application process, please contact Ellen Raimond at ellen.raimond@duke.edu.