Skip to main content

Assistant Special Events Coordinator

Assist the Special Events Team to help develop, organize and manage a wide variety of special events and rentals at the Nasher Museum of Art at Duke University.

Job Family/Level: JF 06/08
Job Code: 00148

Show More

    Work Performed:
    This part-time position works alongside the full-time Special Events Coordinator to help manage and implement special events for the museum. Both positions report to the Manager of Museum Services, who in turn reports to the Director of Engagement & Marketing.

    Assist with coordination and oversight of receptions for exhibition openings, lecture series and other public relations events. Assist in event plans for events including, but not limited to, local and national board meetings, director’s previews, artist and lenders dinners, alumni receptions and annual benefit gala.

    Help to manage facility rental sales and operations including correspondence with client, vendor, and security liaison; pricing and billing; staffing for on-site support.

    Track expenses and revenue to meet annual budget targets.

    Key Responsibilities include:

    • Assist Special Events Team in maintaining master calendar for all special events, rentals, university classes held in the museum auditorium and the classrooms.
    • Assist in managing and billing for select rental contracts.
    • Assist in the supervision of part-time student workers.
    • Perform other related duties incidental to the work described herein.

    The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

    Required Qualifications at this Level:
    This position requires some night and weekend hours.

    Physical Requirements:
    Must be able to stand for long periods of time. Must be able to lift and/or move at least 25 pounds.

    Education /Training:

    • Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor’s degree program.
    • Work requires three years of experience in special events, sales and promotions, or a related field.
    • Position requires a professional with direct experience, discretion, social and communication skills, strategic thinking and polish.

    Three years of related experience in special events and/or hospitality, as well as substantial administrative experience.

    Mission Statement:
    The Nasher Museum of Art at Duke University promotes engagement with the visual arts for the Duke and Durham communities. The museum is dedicated to presenting innovative and accessible collections, exhibitions, publications and programs that stimulate intellectual discourse, enrich individual lives and generate new knowledge. Drawing on the resources of a leading research university, the museum serves as a laboratory for interdisciplinary approaches.

    Equal Opportunity Employer:
    Duke University and The Nasher Museum of Art prohibit discrimination and harassment, and provides equal employment opportunity without regard to race, color, religion, national origin, disability, veteran status, sexual orientation, gender identity, sex, age, or genetic information.

    All applicants should apply to the Duke HR website. The requisition number for this position is 12906.

Featured Featured Articles

Nasher Seeks Student Ambassadors

Join the tradition of famous artists who began their careers as museum guards! The Nasher Museum seeks art-minded students to help keep art safe and enhance the visitor experience. We are looking for alert, responsive and ...


Academic Initiatives Graduate Assistantships

The Nasher Museum is hiring a Graduate Teaching Assistant to provide support for the Academic Initiatives department. The Teaching Assistant’s primary responsibility is organizing and leading tours for university classes visiting temporary exhibitions, the permanent collection, and study storage at the Nasher Museum. Applicants should be graduate students, currently enrolled at Duke, with experience teaching undergraduates. Museum experience or experience working with art objects is preferable. To apply, please email a CV, cover letter with your interest in the position, experience teaching, and/or working in museums, and the names of two references to Julia McHugh, Ph.D., Trent A. Carmichael Curator of Academic Initiatives

Complete details (pdf)

Share on Facebook Share on Twitter

The health and safety of our community is our top priority. In accordance with Duke University, the museum is closed to visitors until further notice. The café and store are closed. Find updates and the latest information on Duke’s Coronavirus Response website.