Jobs

Work Performed

45% Business and Budget Administration

• Assist with the management and coordination for business related functions. Prepare and maintain departmental and program budgets, providing regular assessments of financial strengths, weaknesses and potential problems or concerns; coordinate budget and account adjustments as necessary to avoid overdrafts and unexpected variances.
• Work with the Nasher HR Manager to charge payroll expense to cost centers based on approved budgets.
• Monitor the Nasher Museum’s endowments and process transactions to utilize annual income and fund balances as needed to support exhibition expenses and operations.
• Assist the Deputy Director to develop and interpret Nasher Museum and University policies and procedures, making recommendations on specific operating issues, and communicate instructions to staff as requested.

35% Financial Process Management

• Perform and oversee all transactions for the museum in University SAP financial system, utilizing restricted and unrestricted fund accounting with multiple GL accounts.
• Coordinate the reconciliation of all departmental budgets and report regularly on fund balances as well as budget to actuals across budget centers within the museum.
• Coordinate departmental use of Buy@Duke for purchasing and check requests.
• Initiate and approve expense reports as needed for Nasher staff corporate card transactions.

10% Grant Management

• Oversee the preparation and/or review of financial reporting required for government and private grant applications, ensuring compliance with University and sponsoring agency policies and procedures; monitor, report and review grant expenses to ensure that costs are charged accurately and appropriately; and ensure that grants are set up, transferred, and closed out correctly and within deadlines.
• Work collaboratively with the Nasher Museum Development staff in the preparation of grant proposals and in communication with sponsors regarding reporting, budget revisions, and grant extensions.

10% Finance and Operations Staff Liaison

• Maintain liaison with Duke Disbursements, Administrative Systems Management, Procurement and other appropriate offices, and attend workshops and classes as needed, to keep abreast of change.
• Represent the Nasher at campus meetings regarding business and financial management, grant administration and financial policies as needed.
• Communicate financial policies and procedures to all staff through presentations, emails and documents. Direct new staff with financial transaction responsibilities. Serve as a resource for all staff regarding new training requirements and resources available.

Department Preferences

Work requires 3 years related business or administrative experience to become familiar with, accounting and budgeting principles, general personnel practices and coordination of major office activities. Experience with the University financial system, SAP required. Excellent written and verbal communication skills and experience with MS Excel required.

Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Minimum Qualifications

Education
Work requires a general business background generally equivalent to a Bachelor’s degree program.

Experience
Work requires 3 years related business or administrative experience to acquire competence in applying general personnel practices, accounting and budgeting principles and coordination of major administrative functions. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

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Administration

• Work with Director and curatorial team in shaping curatorial direction and other museum policy
• Train and supervise curatorial staff; conduct annual performance reviews (dependent upon experience)
• Assist with the creation of annual curatorial budget
• Represent curatorial interests and participate on internal and external Boards
• Work with Exhibition Manager and Registrar to assist with legal contracts for exhibition venues, guest curators, artist commissions and residencies
• Participate in programming and staff meetings; serve on search committees for Nasher staff
• Help generate and participate in public programs and other events, as needed
• Work with Education, Development, and Engagement staff to produce materials to promote, publicize, and interpret exhibitions and public programs.

Curatorial

• Create and organize exhibitions, conduct research
• Produce catalogues, brochures for exhibitions or collection
• Negotiate loans for exhibitions and requests for loans from collection
• Research, write, edit wall texts and labels or supervise production in collaboration with curatorial and education staff
• Act as coordinating curator for guest-curated or other temporary exhibitions and/or supervise coordinating curator
• Assist in planning exhibition design, installation, programming, and marketing strategy
• Work with education and curatorial departments to help train gallery guides
• Assist in identifying and securing exhibition venues for traveling exhibitions
• With other members of the curatorial department, oversee installation of permanent collection galleries
• With Director and curatorial team, develop strategy for building the collection and recommend acquisitions, write justifications (with curatorial team) and present to Collections Committee of Board of Advisors
• Oversee proposed artist commissions
• Assist with solicitation of funds for acquisitions in conjunction with Director, Chief Curator and Development Director
• Conduct public lectures on exhibitions and collection; build outreach to local, regional and national and international communities for audience development
• Oversee or supervise coordination of artist residencies, including facilitating visits between the artist and Duke classes across disciplines, in consultation with academic initiatives and curatorial staff
• Build and maintain relationships with artists, dealers, curators, directors, critics and writers
• Work with registrars and curators to consider works in permanent collection needing conservation. Manage and oversee conservation projects from start to finish.

Donor Development/ Fundraising

• Develop and maintain relationships with collectors, donors, private funders and foundations
• Communicate directly with national Board of Advisors regarding collection, exhibitions, publications, programs
• Represent the museum at national and international art fairs, biennials, exhibition openings and other contemporary art world events
• Visit private collections, create development reports
• Assist Development Director and direct staff in writing grants for curatorial projects
• Participate in donor and Duke Alumni events, as well as museum membership activities and events
• Attend Friends Board meetings as needed

University Engagement

• Guest lecture in University classes
• Lecture, and/or participate in Concentration in Museum Theory and Practice courses
• Oversee student interns with curatorial department
• Assist interns pursuing jobs in outside museums and galleries and advise students interested in museum careers
• Participate in Faculty Advisory Committee meetings as needed
• Attend important University events and internal Duke meetings as needed

Experience Required:

Work requires a Master’s degree in art history or related field and five to ten years museum or art world experience. The candidate should be familiar with museum practices and the coordination of exhibitions. The position requires a strong orientation toward collaborative work in a fast-paced, team-oriented environment, and the ability to work both autonomously and collectively as needed. Superb writing and communication skills, ability to work effectively with artists, university community, donors, and various museum constituents. Commitment to developing projects that engage the collection and museum’s mission, as well as to fostering a workplace culture of collaboration, diversity, and inclusion required. Foreign language helpful.

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