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Assistant Special Events Coordinator

Assist the Special Events Team to help develop, organize and manage a wide variety of special events and rentals at the Nasher Museum of Art at Duke University.

Job Family/Level: JF 06/08
Job Code: 00148

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    Work Performed:
    This part-time position works alongside the full-time Special Events Coordinator to help manage and implement special events for the museum. Both positions report to the Manager of Museum Services, who in turn reports to the Director of Engagement & Marketing.

    Assist with coordination and oversight of receptions for exhibition openings, lecture series and other public relations events. Assist in event plans for events including, but not limited to, local and national board meetings, director’s previews, artist and lenders dinners, alumni receptions and annual benefit gala.

    Help to manage facility rental sales and operations including correspondence with client, vendor, and security liaison; pricing and billing; staffing for on-site support.

    Track expenses and revenue to meet annual budget targets.

    Key Responsibilities include:

    • Assist Special Events Team in maintaining master calendar for all special events, rentals, university classes held in the museum auditorium and the classrooms.
    • Assist in managing and billing for select rental contracts.
    • Assist in the supervision of part-time student workers.
    • Perform other related duties incidental to the work described herein.

    The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

    Required Qualifications at this Level:
    This position requires some night and weekend hours.

    Physical Requirements:
    Must be able to stand for long periods of time. Must be able to lift and/or move at least 25 pounds.

    Education /Training:

    • Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor’s degree program.
    • Work requires three years of experience in special events, sales and promotions, or a related field.
    • Position requires a professional with direct experience, discretion, social and communication skills, strategic thinking and polish.

    Experience
    Three years of related experience in special events and/or hospitality, as well as substantial administrative experience.

    Mission Statement:
    The Nasher Museum of Art at Duke University promotes engagement with the visual arts for the Duke and Durham communities. The museum is dedicated to presenting innovative and accessible collections, exhibitions, publications and programs that stimulate intellectual discourse, enrich individual lives and generate new knowledge. Drawing on the resources of a leading research university, the museum serves as a laboratory for interdisciplinary approaches.

    Equal Opportunity Employer:
    Duke University and The Nasher Museum of Art prohibit discrimination and harassment, and provides equal employment opportunity without regard to race, color, religion, national origin, disability, veteran status, sexual orientation, gender identity, sex, age, or genetic information.

    All applicants should apply to the Duke HR website. The requisition number for this position is 12906.


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