FLSA: Exempt
Job Code: 2088
Job Level: 12
Job Family: JF28

Occupational Summary
Supervise the maintenance of legal documents, insurance, histories of use, and physical histories of permanent collection and loan objects. Oversee shipping, documentation and insurance for loans and permanent collection.   Review and coordinate updates of Registrar Department policies, procedures and forms. Formulate and maintain Registrar’s Department budget. Supervise Associate Registrar and Assistant Registrar; as well as coordinate with Exhibition Designer and Preparators on the handling, movement, storage, conservation and packing of all art in permanent collection and on loan. Coordinate conservation treatments of permanent collection and loaned works and oversee photography needs of the collections and exhibition installations.

Work Performed
Collection Documentation and Records Maintenance

  • Accession all museum permanent gifts and purchases. Document and acknowledge all gifts to the museum.
  • Supervise the development and maintenance of records including provenance, insurance, condition, and location.
  • Identify, document, and catalog all artwork entering and/or leaving the Nasher.
  • Create and maintain legal forms and acknowledgements, collection files, loan files, conservation, condition, publication, exhibition, insurance, and location records.
  • Assign collection numbers and oversee proper labeling.
  • Supervise the maintenance of computer records on all objects owned or on loan to the museum.
  • With the Associate Registrar oversee maintenance of digital images of the collection and arrange for photography needs of the collections and exhibition installations.
  • Coordinate and oversee periodic inventories of permanent collection.

Loans and Exhibitions

  • Coordinate with director/curators on objects selected for installation at the Nasher or for loans to other museums.
  • Help negotiate loan and exhibition contracts.
  • Oversee arrangements for temporary loans and traveling exhibitions, including transit, supervision of crating and uncrating, preparation of condition reports, and object movement.
  • Act as courier or designate courier as necessary.
  • Consult with curators and conservators regarding cleaning and repair of loaned objects.
  • Formulate exhibition budget projections in relation to Registrar’s Department budget.
  • Arrange art shipping and receiving.


  • Work with Risk Management representative to arrange appropriate coverage, as needed, for permanent collection, loans and traveling exhibitions.
  • Administer all insurance claims for the museum.

Policy Development

  • Review department practices and make recommendations on collections management policies and procedures.
  • Serve as member of the Security Committee which meets to discuss the museum’s security needs and policies.
  • Work with museum security staff to establish security guidelines and ensure proper security of all artwork in the museum.
  • Represent the Nasher in professional organizations; attend/participate in professional conferences such as AAM and ARCS.

Liaison with Nasher and University Units

Maintain liaison with:

  • Nasher Development and Duke Alumni & Development Records Office to ensure proper gift recording;
  • Nasher Business Office and University Counsel’s Office to ensure proper documentation and legality of all Registrar Department transactions;
  • Nasher Business Office and Duke Plant Accounting Office to ensure proper recording of museum purchases and deaccessions; and
  • Nasher Business Office and Duke Corporate Risk Management Office to ensure proper insurance coverage.


  • Develop and monitor Registrar Department budget.


  • Supervise Associate Registrar, Assistant Registrar, and volunteers/interns/work study students.
  • Work in conjunction with Exhibition Designer and Preparators to plan/implement storage; supervise the storage of all objects.
  • Coordinate work of the Preparators on all internal object movement and shipping and receiving schedules. Review and coordinate any special needs for matting, framing, and conservation treatment.
  • Reports to Chief Curator.


Minimum of B.A. in Art History, Museum Studies, or closely related field; M.A. preferred. Minimum three (3) years of experience in art museum registration; five (5) years strongly preferred.

Experience Required

Thorough knowledge of collection registration methods. Knowledge of basic conservation concepts, procedures, and terms. Knowledge of crating, packing, and transportation methods. Demonstration of supervisory skills. Proficiency utilizing collections databases and reporting tools, including The Museum System (TMS) database and PC applications. Ability to establish and maintain effective working relationships with the executive, curatorial, and technical staff of this and other museums; with paid and non-paid personnel, including volunteers and interns; and with a broad spectrum of lenders, vendors, and members of the artistic community. Ability and willingness to maintain a high level of accuracy and attention to detail. Knowledge of fine arts insurance procedures and terminology. Knowledge of international shipping procedures.

Please send letter of interest, resume and contact information for three references to: Registrar Search Committee, Nasher Museum of Art, Box 90732, Durham, NC 27708, or email those to nikki.gaskin@duke.edu. Candidates also need to apply through Duke Human Resources website http://www.hr.duke.edu/jobs/index.php Requisition number (400951671)

Manager of Public Education  

Job Level: 12

Job Code: 1222

Occupational Summary
The Manager of Public Education is responsible for the design and implementation of the museum’s education programs for the general public. Also performs the duties of either the Educator for Adult and Community Programs or the Educator for K-12 and Family Programs (described below).

Supervises the Educator for Adult/Community Programs or the Educator for K-12/Family Programs position as well as Gallery Guides, interns, and volunteers. This position reports directly to the Head of Education and Interpretation.

Work Performed
Supervises the hiring, training, and evaluation of part-time Gallery Guide staff to give tours and engage with museum visitors. Gallery Guides include a mix of community members and university students.

Creates and manages budget for Public (K-12/Family and Adult/Community) education programs.

Manages and evaluates Duke Student interns and volunteers working in the department.

Reviews interpretive materials, such as wall text, explanatory labels, and museum publications,

Before distribution to the public.

Performs other related duties as required.

Educator for K-12 and Family Programs

  • Develops and implements educational programs for the museum’s K-12 students including tours, materials, gallery activities, and teacher training
  • Develops and implements educational programs for the museum’s family audiences, including Family Day events and Summer Make & Take programs
  • Promotes K-12 and family programs in the community
  • Trains Gallery Guides on K-12 tours and best practices for student and family audiences
  • Assists with supervision of Gallery Guide staff, as well as Duke student interns, and volunteers
  • Oversees the logistical coordination of the museum’s school visits
  • Manages the budget for K-12 and Family education programs

Educator for Adult and Community Programs

  • Develops and implements educational programs relating to the museum’s collections and exhibitions for the museum’s adult and community audiences, including tours, materials, gallery activities, and teacher training
  • Develops and implements the Reflections Alzheimer’s project and Art with the Experts program at local libraries
  • Promotes adult and community programs
  • Trains Gallery Guides on best practices for adult and general public tours and adult audiences
  • Assists with supervision of Gallery Guides, as well as Duke student interns, and volunteers
  • Manages the budget for Adult and Community education programs

Required Qualifications
Bachelor Degree in art history, museum education, or related field, or equivalent experience. 5-7 years’ experience in museum education.

Excellent writing, communications, and project management skills. Strong people skills and the ability to manage and motivate others. Ability to work well with others, ability to manage projects independently, and ability to manage multiple projects simultaneously.

How to Apply
Please send letter of interest, resume and contact information for three references to: Academic Programs Search Committee, Nasher Museum of Art, Box 90732, Durham, NC 27708, or email those to nikki.gaskin@duke.edu. Candidates also need to apply through Duke Human Resources website http://www.hr.duke.edu/jobs/ Requisition number (400944900)

Students fill many part-time paid positions at the museum. Work-study students are welcome.

Gallery Guides lead tours of the museum for K-12 students, adult groups and the public. Students must commit to 3 semesters. Recruiting is done at the end of the spring semester. If interested contact, Associate Curator of Education, Jessica Kay Ruhle (jessica.ruhle@duke.edu).

Periodically, work-study positions are available with specific museum departments, including curatorial, education, membership, registrar, special events and public affairs. For information about possible openings, contact Office Manager, Nikki Gaskin (nikki.gaskin@duke.edu) or 919-684-3307.

Security guards patrol the galleries to ensure the protection of artwork, report safety violations, and answer visitors’ questions during business hours, including weekends, and for evening events. If interested, contact Protection Services Manager, Sgt. Jimmie Jones (jimmie.jones@duke.edu) or 919-684-3352.

For general information on application and hiring procedures, please contact Nasher Office Manager, Nikki Gaskin Nikki Gaskin (nikki.gaskin@duke.edu) or 919-684-3307.


ARTHIST 310 is a practicum at the Nasher Museum designed to provide professional museum experience as well as an opportunity to explore the museum and its operations from a variety of viewpoints.  Students must be available for a total commitment of 6 hours/week: the one-hour weekly seminar with museum staff, plus 5 hours working in an assigned department (schedule to be arranged between the student and supervising staff). Interns may be assigned to the following departments: curatorial, academic programs, museum education, development/external relations, registrar/collections management, or communications/marketing. NOTE: only one student each semester will be assigned to the curatorial department.

Not sure which department is right for you? Find out more.

Students are evaluated on their work in their assigned departments, participation in the weekly seminar, and the completion of short, written assignments: a blog post, artwork spotlight, and exhibition analysis. Grades are assigned by the supervising staff in consultation with the Academic Program Coordinator.

To apply for the internship send a resumé and cover letter with a statement of interest, including first and second choices for departments and how a museum internship furthers your career goals, to Marianne Wardle, Andrew W. Mellon Coordinator of Academic Programs (marianne.wardle@duke.edu). Students will be interviewed by the pertinent museum department, and if selected will be given a permission number to enroll.


Duke students can apply for paid internship positions or funds to support internships at other museums:

Note: The deadline for the Peggy Guggenheim internship has passed. All other internship applications should be submitted by April 20, 2015.


Volunteer opportunities at the Nasher Museum are open to those aged 16 years and older.

The museum does not have a volunteer coordinator on staff, therefore volunteer requests are handled exclusively via e-mail.

Volunteer opportunities include, but are not limited to:

  • Helping children with craft projects during our free Family Days
  • Staffing the information desk on our free Thursday evenings
  • Representing the museum at local festivals and fairs
  • Stuffing envelopes
  • Data entry
  • Miscellaneous office support

Please join the Nasher volunteers e-mail listserv to receive updates on volunteer opportunities. Send an e-mail to sympa@duke.edu with “subscribe nasher-volunteers” in the subject (not the body) of the e-mail (without the quotation marks).

When volunteers are needed, announcements will be made via e-mail through the listserv and you will be asked to directly contact the appropriate museum staff member.