Opportunities

Students fill many part-time paid positions at the museum. Work-study students are welcome.

GALLERY GUIDE
Gallery Guides lead tours of the museum for K-12 students, adult groups and the public. Students must commit to 3 semesters. Recruiting is done at the end of the spring semester. If interested contact, Associate Curator of Education, Jessica Kay Ruhle (jessica.ruhle@duke.edu).

OFFICE/RESEARCH ASSISTANT
Periodically, work-study positions are available with specific museum departments, including curatorial, education, membership, registrar, special events and public affairs. For information about possible openings, contact Michelle Seymour michelle.seymour@duke.edu or 919-668-0603.

SECURITY GUARD
Security guards patrol the galleries to ensure the protection of artwork, report safety violations, and answer visitors’ questions during business hours, including weekends, and for evening events. If interested, contact Protection Services Manager, Sgt. Jimmie Jones (jimmie.jones@duke.edu) or 919-684-3352.

For general information on application and hiring procedures, please contact Michelle Seymour michelle.seymour@duke.edu or 919-668-0603.

HR Specialist

Occupational Summary

Reporting to the Business Manager II, manage and coordinate personnel and administrative activities of a complex and confidential nature in support of the Nasher Museum of Art.

Work Performed
35% Human Resources

  • Recommend various personnel actions including, but not limited to, hiring, performance appraisal, training, disciplinary actions, and vacation schedules.
  • Recommend and support staff-wide appreciation efforts.
  • Interpret personnel policy intent and/or acceptable management practices to ensure fair and consistent application of University policy; develop and/or recommend departmental policies in accordance with established University policy. Work with management to ensure that employee HR files are up to date and in compliance with university guidelines. Determine budgetary impact of salary actions and assist management with salary budget planning and staffing requirements.
  • Process student hires, transfers, and terminations, and other changes as needed.
  • Initiate staff hires, transfers, leaves of absence, and terminations, and other changes as needed.
  • Coordinate and manage recruitment, screening, and interviewing of applicants for departmental positions; provide guidance on selection and placement of employees in positions to achieve departmental objectives; ensure departmental compliance with EEO and other applicable requirements; process related paperwork.
  • Maintain liaison with Human Resources and other appropriate offices, and attend workshops and classes as needed, to keep abreast of change and support the accomplishment of program objectives.

25% Office Manager

  • Maintain adequate supply of office and break room supplies for staff use across entire museum.
  • Manage inventory of museum magazine and newspaper subscriptions.
  • Distribute daily mail to staff mailboxes.
  • Manage department directories.
  • Provide administrative assistance to departmental staff within assigned program areas to support the accomplishment of program objectives.

25% Purchasing

  • Review, reconcile, and document department cardholder and Buy@Duke purchases.
  • Collect cardholder original receipts and monthly statements for timely reconciliation.
  • Stay abreast of major changes to the purchasing programs.
  • Maintain liaison with Duke Corporate Payroll and other appropriate offices, and attend workshops and classes as needed, to keep abreast of change.

15% Payroll

  • Process student award payments and bi-weekly time cards ensuring completeness and proper authorization; coordinate with supervisor or employee to correct incorrect time cards; deliver timecards to Corporate Payroll office according to published schedule.
  • Distribute department payroll checks.
  • Prepare supplemental payments and provide support in the management of exempt employee payroll activities.
  • Compile and prepare a variety of reports and analyses reflecting various personnel and/or payroll data as requested; review for appropriateness and facilitate the processing of various personnel and payroll forms; ensure maintenance of appropriate personnel records.
  • Maintain liaison with Duke Corporate Payroll and other appropriate offices, and attend workshops and classes as needed, to keep abreast of change.

 

*** Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified. ***

Required Qualifications at this Level
Education/Training:
Work requires knowledge of basic communications, research and mathematical principles normally acquired through a high school education.

Experience:
Work requires the ability to review, maintain, research, and report on human resource and payroll information/activities generally acquired through five years of related experience. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Skills:

  • Proficiency in Microsoft Word and Excel required.
  • Experience in payroll, iForms, SAP.
  • Must maintain discretion and confidentiality working with sensitive information.

TO APPLY: Candidates need to send a letter of interest, resume and contact information for three references to: Michelle Seymour, Nasher Museum of Art, Box 90732, Durham, NC 27708. Candidates must also apply via req# 401063880 at hr.duke.edu/jobs/apply/. For general inquiries email Michelle Seymour michelle.seymour@duke.edu. No phone inquiries, please.

Job Title: HR SPECIALIST
Job Code: 265 HR SPECIALIST
Job Level: 10
Requisition Number: 401063880

 

UNDERGRADUATE INTERNSHIP COURSE

ARTHIST 310 is a practicum at the Nasher Museum designed to provide professional museum experience as well as an opportunity to explore the museum and its operations from a variety of viewpoints.  Students must be available for a total commitment of 6 hours/week: the one-hour weekly seminar with museum staff, plus 5 hours working in an assigned department (schedule to be arranged between the student and supervising staff). Interns may be assigned to the following departments: curatorial, academic programs, museum education, development/external relations, registrar/collections management, or communications/marketing. NOTE: only one student each semester will be assigned to the curatorial department.

Looking for an internship at an art museum? Find a list of them here.

Students are evaluated on their work in their assigned departments, participation in the weekly seminar, and the completion of short, written assignments: a blog post, artwork spotlight, and exhibition analysis. Grades are assigned by the supervising staff in consultation with the Academic Program Coordinator.

To apply for the internship send a resumé and cover letter with a statement of interest, including first and second choices for departments and how a museum internship furthers your career goals, to Marianne Wardle, Andrew W. Mellon Coordinator of Academic Programs (marianne.wardle@duke.edu). Students will be interviewed by the pertinent museum department, and if selected will be given a permission number to enroll.

SUMMER INTERNSHIPS IN MUSEUM STUDIES

Duke students can apply for paid internship positions or funds to support internships at other museums:

Note: The deadline for the Peggy Guggenheim internship has passed. All other internship applications should be submitted by April 20, 2015.

VOLUNTEERING AT THE NASHER MUSEUM

Volunteer opportunities at the Nasher Museum are open to those aged 16 years and older.

The museum does not have a volunteer coordinator on staff, therefore volunteer requests are handled exclusively via e-mail.

Volunteer opportunities include, but are not limited to:

  • Helping children with craft projects during our free Family Days
  • Staffing the information desk on our free Thursday evenings
  • Representing the museum at local festivals and fairs
  • Stuffing envelopes
  • Data entry
  • Miscellaneous office support

Please join the Nasher volunteers e-mail listserv to receive updates on volunteer opportunities. Send an e-mail to sympa@duke.edu with “subscribe nasher-volunteers” in the subject (not the body) of the e-mail (without the quotation marks).

When volunteers are needed, announcements will be made via e-mail through the listserv and you will be asked to directly contact the appropriate museum staff member.