Students fill many part-time paid positions at the museum. Work-study students are welcome.

Gallery Guides lead tours of the museum for K-12 students, adult groups and the public. Students must commit to 3 semesters. Recruiting is done at the end of the spring semester. If interested contact, Associate Curator of Education, Jessica Kay Ruhle (jessica.ruhle@duke.edu).

Periodically, work-study positions are available with specific museum departments, including curatorial, education, membership, registrar, special events and public affairs. For information about possible openings, contact Kate Piva, Deputy Director of Operations, (kate.piva@duke.edu) or 919-684-5126.

Security guards patrol the galleries to ensure the protection of artwork, report safety violations, and answer visitors’ questions during business hours, including weekends, and for evening events. If interested, contact Protection Services Manager, Sgt. Jimmie Jones (jimmie.jones@duke.edu) or 919-684-3352.


Graduate assistants provide support to the office of Academic Programs. Assistants organize and lead tours for university classes visiting exhibitions at the Nasher, lead discussions in study storage, research on the permanent collection, and complete various administrative tasks, among other responsibilities. If interested, contact Erin Hanas, Coordinator of Academic Programs, (erin.hanas@duke.edu) or 919-684-8067. Complete details.

For general information on application and hiring procedures, please contact Kate Piva, Deputy Director of Operations, (kate.piva@duke.edu) or 919-684-5126.

Assistant Registrar/Collections Data Manager

Occupational Summary

Work Performed

  • The Assistant Registrar/Collections Data Manager will coordinate the establishment and operation of a specialized program and/or activity at Duke University, planning methods and developing systems in accordance with predetermined goals and objectives.
  • The Assistant Registrar/Collections Data Manager will be responsible for the management of the Registrar Departments collections data systems. The Assistant Registrar/Collections Data Manager will work with registrar and curatorial staff to establish guidelines for the existing databases, will train database users and ensure effective use of databases by staff.
  • This position will also provide support to the Registrar Department by assisting with tasks associated with exhibitions and the permanent collection.
  • This position is required to exercise discretion and judgement in regards to the permanent collection and artworks on loan to the Museum.
  • This position may serve as supervisor to interns or volunteers.
  • Database and Digitization 80%  Manage and maintain the content of the Museums collections database systems including the collections management system The Museum System (TMS) and the digital asset management system (DAMS)
  • Create reports using Crystal Reports to meet staff needs and improve efficiencies
  • Provide quality assurance through review of ongoing data entry and periodic reviews of all data areas to identify training needs and data scrubbing projects; in consultation with curators, develop data and media standards, processing procedures and terminology authorities; keep abreast of Museum standards as well as national and international standards
  • Lead the Museums efforts to simplify, standardize and document the workflow/operations between TMS and the DAMS
  • Provide data entry assistance and tech support to Museum staff
  • Assist in the digitization of the Museums visual resources, including scanning and processing digital files
  • Assist in the management of the Museums online collection , eMuseum
  • Assist with Rights and Reproductions and handling image and caption requests
  • Assistant Registrar 20%  Assist Registrar and Associate Registrar with registrarial aspects of exhibitions and the permanent collection including preparing and maintaining relevant documentation (loan agreements, receipt forms, etc.), collection inventories and other special projects
  • Handle registrarial duties for 2 gallery spaces: the Academic Focus Gallery and the Incubator
  • Work with curators assigned to those galleries and with installation staff during installation and deinstallation –perform condition reports on selected works –work with lenders for borrowed works –negotiate and prepare loan and receipt paperwork –maintain proper insurance –arrange for transportation.

Required Qualifications at this Level

  • Minimum of B.A. or B.S. in Computer Science Museum Studies, Art History, or related field
  • Knowledge of Gallery Systems The Museum System (TMS)
  • Proficiency in Crystal Reports or other report-writing software
  • Firm understanding of relational database structure and function
  • Demonstrated knowledge of museum registration methods, data standards and procedures
  • Working knowledge of SQL queries
  • Proficiency in Adobe Photoshop and Microsoft Excel
  • Excellent organizational, writing, proofreading and analytical skills, with close attention to detail
  • Excellent communication skills and ability to work in a team environment
  • Museum experience preferred; interest in museums and art strongly desired


Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.


  • Work generally requires three years of clerical or research experience to acquire skills in administrative or project research responsibilities as well as accepted office organization, communications and research practices.
  • A bachelor’s degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

TO APPLY: Candidates need to send a letter of interest, resume and contact information for three references to: Michelle Seymour, Nasher Museum of Art, Box 90732, Durham, NC 27708. Candidates must also apply via req# 401087195 at hr.duke.edu/jobs/apply/. For general inquiries email Kelly Woolbright kelly.woolbright@duke.edu. No phone inquiries, please.

Job Level: 08
Requisition Number: 401087195



ARTHIST 310 and ARTHIST 311 are practicums held at the Nasher Museum, designed to provide professional museum experience as well as an opportunity to explore the museum and its operations from a variety of viewpoints. Students must be available for a total commitment of approximately 6 hours/week for a weekly seminar with museum staff, plus 5 hours working in the intern’s assigned department (schedule to be arranged between the student and supervising staff). Students are evaluated on their work in their assigned departments, participation in the weekly seminar, and the completion of short, written assignments such as a blog post, artwork spotlight, and exhibition analysis. Grades are assigned by the supervising staff in consultation with the instructor.

Interns may apply to work with the following departments: academic programs, business office, curatorial, communications/marketing, development/external relations, museum education, or registrar/collections management. NOTE: only one student each semester will be assigned to the curatorial department.

Want to learn about museum career paths? Find out more.

To apply for the internship complete the application and send it, along with a current résumé and cover letter that outlines how the internship fits into your educational and career goals and includes your first and second choices for departments, to Marianne Wardle, Andrew W. Mellon Curator of Academic Programs (marianne.wardle@duke.edu). Students will be interviewed by the pertinent museum department, and if selected will be given a permission number to enroll.


The Nasher Museum offers paid summer internships for Duke Students:


Volunteer opportunities at the Nasher Museum are open to those aged 16 years and older.

The museum does not have a volunteer coordinator on staff, therefore volunteer requests are handled exclusively via e-mail.

Volunteer opportunities include, but are not limited to:

  • Helping children with craft projects during our free Family Days
  • Staffing the information desk on our free Thursday evenings
  • Representing the museum at local festivals and fairs
  • Stuffing envelopes
  • Data entry
  • Miscellaneous office support

Please join the Nasher volunteers e-mail listserv to receive updates on volunteer opportunities. Send an e-mail to sympa@duke.edu with “subscribe nasher-volunteers” in the subject (not the body) of the e-mail (without the quotation marks).

When volunteers are needed, announcements will be made via e-mail through the listserv and you will be asked to directly contact the appropriate museum staff member.